Unofficial Minutes of the Regular Meeting of the City Council
of the City of Hot Springs
June 1, 2020
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on June 1, 2020 at 7:00 p.m. at the Mueller Civic Center with Mayor George Kotti presiding
Members Present: Ray Ecoffey, David Burris, Bill Lukens, Bob Nelson, Ron Richards, Alison Ritterbush, Craig Romey and Caitlin Turner
Staff Present: City Administrator John Gregory, Finance Officer Misty Summers-Walton and MCC Facility Director Chris Kattke
All actions recorded in these minutes were by unanimous vote unless otherwise stated.
Agenda: Mayor Kotti asked to delay personnel items; c-j until after new business item g and to add a new business item k-to set a public hearing for 6/15/20 at 7:20 p.m. for a temporary alcoholic beverage license application from HS Rotary to be used at a Street Dance at Centennial Park on 7/3/20. Moved by Ritterbush, seconded by Turner, to approve the amended agenda
Minutes: Moved by Romey, seconded by Burris, to approve the minutes from the 5/18/20 regular council meeting
Claims: Moved by Turner, seconded by Nelson, to approve the bills in between of $125,429.52
Billsin Between: June 1, 2020: City of Hot Springs, $20,749.49,General Payroll; City of Hot Springs, $10,638.08,Golf Payroll; City of Hot Springs, $9,785.91,Water Payroll; City of Hot Springs, $6,808.36,Sewer Payroll; City of Hot Springs, $5,071.31, Evans Plunge Payroll; City of Hot Springs, $15,767.13, Payroll Federal Deposit Deductions; City of Hot Springs, $2,999.22, Council Payroll; City of Hot Springs, $553.23, Council Payroll Federal Deposit Deductions; AFLAC, $972.14, Premium; Avesis, $117.38, Premium; Delta Dental, $1,012.46, Premium; Hot Springs Fire Department, $7,500.00, Allotment; Credit Collection Bureau, $378.52, Garnishment; Office of Child Support Enforcement, $1,298.00, Garnishment; Black Hills Energy, $9,309.34, Utilities; Battle Mountain Humane Society, $650.00, Monthly Contract/Animal Boarding ACO; Jessica Luther, $1,085.00, Water Meter Reading; Theresa Maas, $605.20, Police Dept & City Hall Janitorial; US Bank, $30,128.75, EP Bond Issue Semi-Annual Interest ; Total: $125,429.52
Moved by Nelson, seconded by Romey, to approve the current claims of $115,293.74
Current Claims: June 1, 2020: Ace Hardware, $642.56, Pvc Pressure Pipe; Acushnet Company, $533.60, 16 Dz Balls; Black Hills Energy, $2,921.29, Monthly Charges; Bomgaars Supply, $49.98, Wire Stripper; Booklist, $169.50, Magazine Subscriptions; Builders Firstsource, $134.43, Plexiglass, 4 Braces; Callaway, $212.50, 10 Bx Balls; Chamber Of Commerce, $500.00, Chamber Bucks - City Spring Cl; Cwd, $712.60, Candy, Jerky, Nuts, Ham, Chees; Dakota Benedict, $22.77, Water Deposit #946.326; Dakota Pump Inc, $1,046.46, 1/2 Hp, 200V Pump; Dean Kurtz Construction, $68,933.58, Well Well Payment; Dollar General -Regions 410526, $51.00, 3Pk T-Paper, Tape, 2 Glade Plu; Ecolab Pest Elim, $408.71, Pest Elimination; Ed or Sally Madigan, $35.61, Water Deposit #472.1005; Fall River Auto, $303.57, 4Pk Shop Towels; Fall River County Herald Star, $58.23, Feb 26 Proceedings; Fisher Beverage, $236.00, 10 Cs, 2 6Pk Btl; Hills Toilet Service, $25.00, May Port-A-Pot Rental; Ingram Library Services, $427.71, 21 Books; Innovative Office Solutions, $550.64, 7 Pk Toner; Jill Kjerstad, $37.54, Water Deposit #911.506; Kclo, $104.00, 8 3-Second Tv Ad’s Keloland Tv; Ketel Thorstenson Llp, $3,750.00, Audit Work Progress Billing; Lawrence & Schiller, $815.30, Mar & Apr Digital Media Effort; Lighting Maintenance,Contracts, $1,432.09, Monthly Lighting Maint. Svc; Lynns Dakotamart, $36.11, 1.89 Gal Mower Gas; M. G. Oil Company, $1,026.35, 260 Gal Diesel; Malcolm or Rise Lewis, $18.92, Water Deposit #171.21; Marco Technologies Llc, $53.80, May Copier Contract; Med-Tech Resource Inc., $31.28, 10 Spit Hood; Micromarketing Llc, $176.92, 3 Dvd, 2 Audio Cd; Neo Solutions Inc, $1,836.00, 2 450# Drums Polymer; Northwest Pipe, $1,441.27, 4 Mj Sleeve, 8 Mj Restraint, 2; Pat Martin, $223.65, Refund - Event Cancelled; Pepsi, $267.15, Pop, 4Cs Water, Gatorade, Tea,; Pete Lien & Sons, Inc, $635.60, 18.16 Ton Topdressing Sand; Plumbing Heating & A/C Service, $223.42, Replace Faucet Supply Line, In; Qtpod, $13,295.00, Qt M4000 Card Reader Upgrade &; Qualified Presort Service,Llc, $553.29, April 2020 Water Bill Postcard; Quality Brands Of The Black, $278.70, 14 24Pk Cn, 1 6Pk Btl; R & R Products, Inc., $406.09, 24 Aerator Tines, Tire; River Run Greenhouse, $38.77, Assorted Size Plants, Seeds; Sd Dept. Of Environment & N.R., $1,800.00, Annual Drinking Water Fee; Sander Sanitation Services, $75.00, Roll-Off Delivery City Spring ; Servall, $82.62, Mats; Simon North Region Sd, $737.76, Base Course; Sturdevants Auto Parts, $613.86, 2 Oil Filters; Trugreen Limited Partnership, $6,565.70, Weed Spray; Twilight First Aid & Safety, $147.36, Earplugs, Splinter Out; Verizonwireless,$581.45, Monthly Charges; Warne Chemical, $33.00, 2 Micro Prilled Urea; Total: $115,293.74
Communications from the Public: Wally Cachro, urged the Council to open Evans Plunge. His Motel had a cancelation Memorial Day weekend as a result of the ongoing closure and he asked to at least consider opening the outside pool. His pool will be open next week. He said the taxes the City relies on won’t come if we don’t reopen and encouraged council, “the sooner the better.”
Ed Harvey, representing the American Legion, provided Council with photographs to show their efforts to encourage social distancing per governors recommendation at their facility which has reopened. There were two issues they have concerns with; First enforcing the 6 ft. social distancing is not possible and second they can’t get hand sanitizer anywhere but will use a bleach water mixture for cleaning and sanitizing
Public Hearing: Mayor Kotti opened the public hearing at 7:10PM-A hearing to act on the application for a retail on-off sale malt beverage & SD farm wine license application from Good Karma Couture LLC DBA Mornin’ Sunshine to be used at 509 N. River St. No public or Council comments were heard. Mayor Kotti closed the hearing at 7:11PM. Moved by Nelson, seconded by Turner, to approve the application, Burris abstained
Personnel: Moved by Ritterbush, seconded by Burris, to approve personnel items a-b & item k; Tadd Harder, Class I Operator Water Dept. longevity increase to $17.77/hr. effective 6/10/20, Caroline Standen, SHGC Clubhouse Attendant, $9.55/hr. effective 5/21/20, , Tyler Morrow, EPMS Lifeguard last day effective 3/6/20
Committee Reports: Committee reports were heard by; Administrative and Finance: Chairman Bob Nelson, Vice Chair Caitlin Turner- Next mtg. 6/8, 1 p.m. at MCC. Airport Advisory Committee: Bill Lukens- designated hot air balloon launch site, new fueling terminal, expanding fuel services to include jet A, private hangar construction request and FAA AIP grant support. Next mtg. 6/25, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Ron Richards, Next mtg. 7/9, 7 p.m. at MCC Downtown Historic Preservation Commission: Craig Romey Next mtg. 6/3, 5 p.m. at MCC Evans Plunge Advisory Committee: Alison Ritterbush-re-opening phase 1 protocols 6/15 opening restricted hours and visitors-see EPMS Facebook and website for details, Next mtg. 6/11, Noon at EPMS. City Recreation program plans also discussed with a 6/9 registration for certain activities. Parks, Recreation, Beautification and Cultural Development: Dave Burris- Next mtg. 6/3, 1 p.m. at MCC Planning and Zoning Commission: Alison Ritterbush-discussed bldg. setback variance hardship voted to approve, Pierce petition for life of structure easement not recommended, Governors home a State Veterans Home, pole barn structures, 2018 IRC and IBC amendments, RFP for Armory bldg./property. Next mtg. 6/17, 7 p.m. at MCC Public Safety: Bill Lukens-no FEMA grants found for risks identified in PDMP, mental health review process complete, ordinance regulating drones determined unnecessary. COVID precaution plans at SHGC Father’s Day Golf Tournament & HS Boys & Girls Club reopening were reviewed, City NOT able to limit parking times on Chicago St. Public concern speeding on S. River St. SRO consideration being tabled at this time, looking instead into a contract for police services at the HS Schools, will review w/ new Superintendent. 2 options for car markings to be discussed next meeting. PD request to recognize legion riders. Next mtg. 6/17, 1 p.m. at MCC. Public Works: Chairman Bob Nelson, Vice Chair Ray Ecoffey- Parking limit signs-NOT allowed, June pavement markings, adding “the veterans town” to COHS Welcome signs, Simon Materials mining rock at quarry-should we stockpile material at City Shop, Jennings bridge start date mid-July, replacement of geothermal grid for MCC heating systems, PLS FAA BLM planned meeting, Wesch Oak Bldg. vibration monitoring occurring, thanked those involved in sprucing up the cemetery for Memorial Day. Next mtg. 6/9, 1 p.m. at MCC Southern Hills Economic Development: Caitlin Turner-Next mtg. 7/17 time and place TBD Southern Hills Golf Course Advisory Committee: George Kotti- appointing new committee member Volunteer Fire Department: Ron Richards- Next mtg. 6/9, 7 p.m. at HSVFD. The public is welcome to attend committee meetings.
Ordinances: Moved by Romey, seconded by Ecoffey, to table the first reading of Ordinance 1214: An Ordinance amending Title VII Traffic Code Chapter 70 Traffic Regulations §70.08 and Chapter 71 Bicycles and Skateboards §71.03(A)(1)&(2), §71.04 (J)(2) and §71.05(A)(2). A roll call vote was taken; Ecoffey, Burris, Lukens, Nelson, Richards, Ritterbush, Romey and Turner voted in favor
Resolution: Discussion- Resolution 2020-16: A Resolution to authorize and request from the SD Dept. of Transportation grant program funds for a bridge replacement project for structure no. 24290029, AKA Minnekahta Bridge. Estimated cost of project including engineering is $1,150,000.00. If awarded, federal share 81.95%, local share 18.05% or $207,575-Mayors vote to break the tie stands, the resolution was approved
Moved by Ritterbush, seconded by Ecoffey, to approve resolution 2020-17: The second resolution amending Ordinance 1212 as part of the City of Hot Springs, South Dakota response to the COVID-19 Coronavirus. A roll call vote was taken; Ecoffey, Burris, Lukens, Nelson, Richards, Ritterbush, Romey and Turner voted in favor
The Second Resolution Amending Ordinance No. 1212, As Part Of The City Of Hot Springs, South Dakota Response To The Covid-19 Coronavirus
WHEREAS, the City of Hot Springs, pursuant to SDCL §9-19-3 may amend and revise ordinances as may be necessary; and
WHEREAS, the City of Hot Springs previously adopted Ordinance 1212 as an emergency response to the COVID-19 Coronavirus; and
WHEREAS, Ordinance NO. 1212 specifically states that while Ordinance 1212 is in effect, it may be amended, suspended, reinstated, or repealed by a resolution of the Hot Springs City Council; and
WHEREAS, Executive Order 2020-12 declared South Dakota to be in a State of Emergency due to the COVID-19 pandemic; and
WHEREAS, The community of Hot Springs consistently joins together in times of crisis, with the objective to confront, with compassion, the potential impact of the COVID-19 outbreak upon our community; and
WHEREAS, The City Council of the City of Hot Springs resolves to align with the Governors ‘back to normal’ plan
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HOT SPRINGS, that Ordinance 1212, An emergency ordinance to address a public health crisis by implementing certain measures which have been deemed necessary to slow the community spread of coronavirus (COVID-19) be amended to;
1. Support the Governors South Dakota ‘Back to Normal’ plan dated 4/28/20 and located on the covid.sd.gov website
2. Remove the requirements of paragraphs 1-9 of Ordinance 1212 and subsequent Resolution 2020-15
3. Extend the effective date in paragraph 10 until August 31, 2020
Dated this 1st day of June 2020
George Kotti, Mayor
Misty Summers-Walton Finance Officer
New Business: Moved by Lukens, seconded by Turner, to authorize the Mayor to sign the SD DOT Joint Powers Agreement #2– Concerning Highway Construction (i.e. City project=Suspended Sidewalk + Utilities) A roll call vote was taken; Ecoffey, Burris, Lukens, Nelson, Richards, Ritterbush, Romey and Turner voted in favor
Moved by Nelson, seconded by Burris, to approve the Riverfront Walkway Design Services Proposal and Contract from ISG for the design of, up to a, 2,100 linear-foot, suspended walkway that will run along North River Street. Estimated cost of design engineering $408,000. A roll call vote was taken; Ecoffey, Burris, Lukens, Nelson, Richards, Ritterbush, Romey and Turner voted in favor
Moved by Turner, seconded by Ritterbush, to apply for an Airport Improvement Grant (AIP 3-46-0022-013-2020) for design engineering and bidding services for a 10-unit T-hangar (6-unit base bid with alternate to add 4-units) and site grading for future taxi lane and related design services at the HS Municipal Airport. In 2020 Grants are 100% reimbursed by the FAA.
Moved by Ritterbush, seconded by Turner, to approve the Private Hangar Land Lease Agreement with Todd J. Kinser
Moved by Lukens, seconded by Burris, to schedule the 2019 Full Audit Readout and discussion on Monday, June 15th at 6pm, before the regularly scheduled council meeting
Moved by Burris, seconded by Nelson, to schedule a special meeting on June 8, 2020 at 12:30 PM at the Mueller Civic Center, to canvass and declare the results of the June 2, 2020 regular municipal election
Discussion only- recognize the expiration of the following actions taken by the council on 4/20/20; furlough the following employees effective 4/21/20 until at least 5/31/20; 3- remaining part-time employees at EPMS, 4 part-time employees in the city maintenance departments, 2 full-time and 1 part-time Library employees, 1 part-time year round recreation employee, 1 part-time MCC employee, and the CWT worker. To reduce the number of hours of all part-time employees at the SHGC including the Clubhouse. To suspend city attorney attending council meetings, and to implement a mandatory 5 business day quarantine for City employees choosing to travel over 100 miles from Hot Springs.
Personnel-(cont.): Moved by Ritterbush, seconded by Romey, to approve personnel items c-i, all furloughed personnel returns; Charlie Mower, Class 1 Maintenance Operator Parks Dept. $10.30/hr. effective 5/19/20, Kathy Hren, Recreation Director, $14.95/hr. effective 6/2/20, Karl Bochert, MCC Event Staff/Custodian, $10.65/hr. effective 6/2/20, Brenda Cullen, Assistant Library Director, $11.76/hr. effective 5/18/20, EPMS Front Desk; Bobbie Herrington $10.55/hr., SaDell Neuhardt $10.30/hr., Judy Madsen $10.55/hr., Jackie Henck $10.30/hr., Dana Schwarz $9.80/hr., Sahvana Hayne $9.80/hr., Kellie Sutter $9.55/hr. effective 6/13/20, EPMS Lifeguards; Kyle Holcomb $11.20/hr., Okoye Zimiga $10.70/hr. effective 6/08/20; Adam Consoer $9.95/hr., Michael Wainman $9.95/hr., Shyann Stewart $10.20/hr, Sandy Hawthorne $9.70/hr., Kathy Hren $10.45/hr. effective 6/13/20, EPMS Janitorial; Dave Brandt $10.40/hr., Herb Hoffman $10.65/hr., Ronnie Sinclair $10.40/hr. effective 6/8/20, Maintenance; Class 1 Maintenance Operators; Alan Reynolds $9.55/hr., Art Knodel $9.30/hr. effective 6/2/20
Moved by Nelson, seconded by Burris, to approve requested tax abatement by West River Transit Authority as submitted by the County of Fall River. Abatement amount $1,575.66, parcel #75410-00200-007-00. Turner abstained
Moved by Romey, seconded by Turner, to re-appoint Cheryl Huddleston to the Library Board for a term of 3 years 5/2020-5/2023
Moved by Turner, seconded by Richards, to appoint Gail Sprentell to the Golf Course Advisory Committee, term is perpetual, at will
Moved by Ritterbush, seconded by Lukens, to set a public hearing on 6/15/20 at 7:20 p.m. for a temporary alcoholic beverage license application from the Hot Springs Rotary Club to be used at the Centennial Park Street Dance to be held on 7/3/20
Finance Officer Report: Reviewed monthly finance reports ytd municipal sales tax collections, reopening plans for City, future projections of incoming sales tax and updates on other fund ytd revenues and expenses, highlighting BID and EPMS as highly impacted by the pandemic, shared and discussed state wide ytd sales tax, travel spending figures and traffic counts and other state wide collections that will directly impact city, reviewed upcoming contingency resolution and supplemental appropriation ordinance and motion to approve annual budgeted operating transfers, reviewed ordinances still identified as needing work, discussed 2021 budget preparations and proposed dates for budget meetings, reminded council members leaving that there is still one more meeting to attend and encouraged them to consider returning the SDML Handbook for Municipal Officials, reminder if you haven’t already, vote tomorrow, shared praise for MCC Facility Director Chris Kattke and his preparedness and support of the election school and upcoming election
City Administrator Report: Thanked the Council and city personnel for their cooperation and assistance in response to the COVID19 pandemic and the city’s re-opening strategy planned for June 15th. Provided an update of the discussions with SD-DOT concerning the Joint Powers Agreement (#2)–Concerning Highway Construction which includes our suspended sidewalk and utilities project. Briefly outlined the ISG Design Services Contract and our recent tele-conference with the USACE. Described our city departmental planning for post-COVID19 protocols, including the re-opening of Evans Plunge and the Library. Briefed the council on recent activities of our Streets, Parks, Cemetery and Maintenance Dept. in preparation for Memorial Day and the Garden Street improvements. Reported on the Airport’s opportunities for FAA funding and the economic potential for adding Jet-A fueling. Provided a summary of recent contractual activities and schedules that have been provided for the Jennings Bridge replacement project. Described other city activities, including: Hult Homes resuming work at Canton Ave.; the “call-back” of furloughed city employees; and on-going ordinance revision work. Reminded everyone that Free-Dump week is currently on-going this first week of June.
Mayor Report: Mayor Kotti announced there would be a protest Tuesday, June 2nd in support of the Hot Springs police department. This is not to minimize the recent criminal actions involved in the death of George Floyd, but rather a positive reaction in opposition to the rioting occurring in other cities across the nation. The mayor noted that the city is proceeding cautiously as we move to reopen the city in response to the COVID 19 pandemic while noting that there is an increase of community spread in Pennington and Oglala counties. The city’s ordinance allows quick reaction to changing conditions. The mayor pointed out that by not completely shutting down the city, businesses were allowed to keep open and serve the community safely. He also pointed out that the by the Council approving the Joint Powers agreement with SD/DOT and the hiring of ISG as a design firm, the city is ready to move full speed ahead on the suspended sidewalk project, noting that this investment in the future of Hot Springs was accomplished without raising taxes. He encouraged the Council to continue to explore and invest in projects that would produce added revenue without increasing additional tax burdens on the citizens of Hot Springs.
Being no further business to come before the Council, moved by Ritterbush, seconded by Burris, to adjourn at 8:50 p.m.
George Kotti, Mayor
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $214.83
Published: June 11, 2020