Custer-Fall River Regional Waste Management District
May 14, 2020
The Custer-Fall River Regional Waste Management District Board meeting was called to order at 7:02 p.m. on Thursday, May 14, 2020, at the Mueller Center, Hot Springs, SD by Vice Chairman Kizer.
Members Present: Terry Kizer-Vice Chairman, Buffalo Gap; Dee Andersen-Secretary/Treasurer, Pringle; Mike Linde, Custer County; Peg Ryan, Custer; Paul Nabholz, Fall River County; Ron Richards, Hot Springs; Dean Weekley, Fairburn and Roger Horton, Edgemont. Absent: Joe Messinio, Oelrichs.
All motions approved unanimously unless otherwise noted.
No conflicts of interests were noted.
Motion by Horton, second by Nabholz to approve the May 14, 2020, agenda.
Motion by Linde, second by Nabholz to approve the March 12, 2020, meeting minutes.
Roger Horton will represent Edgemont to replace the late Jerry Dibble.
Motion by Anderson, second by Nabholz to delay the election of a new Chairman until the Annual Meeting scheduled for July 9, 2020, when new officers for the upcoming year will be elected.
The Quickbook software program the Deputy/Secretary utilizes requires updates to the 2020 version. Discussion included maintaining the desktop version at $299.95, or transitioning to Quickbooks online at $35/month for first year at 50 percent savings. Motion by Nabholz, second by Ryan to transition the on-line version.
Motion by Linde, second by Horton to approve the Treasurer’s report.
Custer Fall River Regional Waste Management District
Expenses by Vendor Summary March 1 thru April 30, 2020
Expenses Paid: Black Hills Energy $896.35; Butler Cat, $740.00; City of Edgemont, $165.60; Fall River County Herald, $121.82; First Interstate Bank, $35.22; FMG, $12,498.40; Great Western Tire, $351.25; Golden West telcom, $70.00; Hi-D-Way oil and gas, $3,153.45; Office Depot, $102.89; Rancher’s Feed and Supply, $3,354.38; SDENR, $884.06; SD Public Assurance Alliance, $5,087.87; United States Treasury, $474.92; SD State Treasurer, $1,268.35; Starla Russell, $885.50; Verizon, $127.79; Subtotal: $30,217.85; Board Compensation & Mileage, $496.36; Total: $30,714.21
Outstanding Expenses and Transfers: City of Edgemont, $82.50; Black Hills Energy, $212.94; Board compensation & Mileage (est), $620.00; Fall River County Herald, $25.00; Hi-D-Way oil and gas, $618.49; Starla Russell, $442.75; FMG, $13,545.27; Verizon, $68.77; Barker’s Concrete and Construction, $34,400.00; Goldenwest, $35.00; Total Bills: $50,050.72
Landfill Expenses: April YTD 2020 expenses total $89,911.73 compared to April YTD 2019 expenses of $119,216.13. The landfill has 24.58% decrease in operating expenses YTD 2020 than YTD 2019, however, several outstanding expenses that have been paid are still pending.
Landfill Fees Collected/Deposits: April YTD 2020 fees/deposits total $117,819.49 compared to April YTD 2019 fees/deposits of $108,141.31. The landfill has 8.95% increase in deposits YTD 2020 than YTD 2019..
Bank Balances (as of April 30, 2020)
Operating Funds: First Interstate Bank: Checking (0perating Account, $93,775.46; Money Market (1.11% APY), $351,688.70; Total: $445,464.16
Black Hills Federal Credit Union: Money Market, $105,663.31; Savings, $60.50; Total $105,723.81
Dacotah Bank: CD #1 (1.00% APY; matures 1/17/2025), $104,167.44; CD #2 (1.40% APY; matures 1/20/2021), $102,622.21; CD #3 (1.65% APY; matures 1/20/2022), $103,033.03; Total: $309,822.68
Total District Funds Available: $861,010.65
Financial Assurance Funds held by Resolution
or Set Aside for Closure and Post Closure
First Interstate Bank: CD #1 (1.00% APY; matures 2/18/2022 (36-mo); DENR), $113,471.86; CD #2 (1.25% APY; matures 3/10/2022 (5-yr); DENR), $114,180.64; Total: $227,652.50
Black Hills Federal Credit Union: CD (2.52% APY; matures 1/25/2025 (8-yr); DENR), $173,196.75
Dacotah Bank: Gold Money Market (.55% APY), $70,019.19
Total Funds DENR: $470,868.44
2020 Projected Liability
Total Projected Accrued Liability, $492,670.00
Increased Amt approved 3/12/2020 Due to SD DENR Annual Fill Progression Report, $28,500.00
Total 2020 Projected Accrued Liability: $521,170.0
Information other than Financials: April YTD 2020 tonnage totals 2013.96 tons, compared to April YTD 2019 tonnage of 2086.27 tons. The landfill has accepted 72.13 tons less YTD 2020 than YTD 2019.
April YTD 2020 rubble totals 345.36 tons, compared to April YTD 2019 rubble of 498.54 tons. The landfill has accepted 153.18 tons less in rubble YTD 2020 than YTD 2019.
Submitted on May 14, 2020
Contract Manager Kerry Barker reported an increase in landfill business due to closure/minimal hours of operation of the Custer Transfer Station. The side-by-side loader was sent to Chadron, NE for servicing. Barker requested the Board consider approving the use of a credit card machine for landfill customers due to the increase in customers and need for collection of landfill fees by those (including out-of-town customers) without checks/cash on hand. Motion by Weekley to approve the leasing of a credit card machine, to offset the cost by charging a convenience fee per customer of either a percentage or flat fee, and to authorize up to $400 monthly for costs associated, second by Nabholz.
Jason Hinds reported efforts for the Phase II Cell Closure continue to be on track. FMG may also put together plans and recommendations for addressing several of the mud holes and the three wells on site. FMG submitted the Annual Water Testing Report and is waiting for the SD DENR’s reply/approval soon. Finally, the SD DENR may be reviewing financial assurance funds/accounts for landfills across the state to ensure the SD DENR is properly listed on the accounts.
No Public Comment. The next meeting is the Annual Meeting scheduled for July 9, 2020, at 7:00 p.m. in the Mueller Center, Hot Springs, SD. Motion by Linde, second by Horton to adjourn. Meeting adjourned at 7:53 p.m.
Published once at the total approximate cost of $75.60
Published: June 4, 2020