Town of Oelrichs Regular Meeting
May 12, 2020 - 7:00 p.m.
The regular meeting of the Town of Oelrichs was called to order by Vice President A. Cope at 7:00 p.m.
Allegiance to the flag was pledged.
Board Present: Anita Cope, and Mike Carson
Board Absent: Joe Messinio
Staff Present: Valarie Graf, Susan Hamilton, and Roy Merdanian III
Guests: Karen Holloway and Pat Logue
Public Comment: Question was asked about increased spraying for mosquitos. Fall River County Weed and Pest Control is contracted to spray in and around the Town.
Approval of Agenda: M. Carson made a motion to approve the agenda as written, A. Cope seconded; motion carried.
Approval of Minutes: Due to recommended COVID-19 meeting guidelines from the CDC, no April Town Council meeting was held.
A motion was made by M. Carson to approve March 10, regular meeting minutes and the March 16 and 20, 2020, special meeting minutes, seconded by M. Carson; motion carried.
Pay Claims: Due to recommended COVID-19 meeting guidelines from the CDC, no April Town Council meeting was held; however, bills were approved by council members to be paid in April.
April - Golden West Telecommunications, $40.37, Water Building Telephone; Roy Merdanian III, $332.59, Wages Water Superintendent; Roy Merdanian III, $21.27, Broom/Squeegee Purchase; Fall River Water Users District, $974.29, Town water usage; SD One Call, $12.60, Message Fees; Fall River County Herald Star, $106.60, Publishing Proceedings/Bids/Vacancies; Lynda Sue’s Paint/Snow Removal, $333.90, Snow Removal; Nelson’s Oil and Gas, Inc., $79.80, CC Propane; Susan Hunt, $52.50, CC Cleaning ; Black Hills Electric Coop, $745.02, Town Electric; Black Hills Electric Coop, $691.50,Town Electricity; Black Hills Electric Coop, $126.00, Water Electricity; Black Hills Electric Coop, $115.58, Water Electricity; Town of Oelrichs, $20.00, CC Water Bill; Roy Merdanian III, $73.81, Road Wages; Mid Continent Testing, $68.43, Water Testing.
May - Black Hills Electric Coop, $647.94, Town Electricity; Internal Revenue Service, $342.09, 1st Quarter payroll taxes; Fall River County Herald Star, $17.64, Publishing proceedings/Bids/Vacancies; Holcer, $100.00, 1st Qtr payroll tax report; Mike Schommer, $291.65, Town Mowing; Roy Merdanian III, $73.81, Road Wages; Lynda Sue’s Snow Removal, $143.10, Snow Removal; Valarie Graf, $5.77, SD Dept of Labor/Regulation Taxes money order; Black Hills Electric Coop, $109.30, Water Electricity; Fall River Water Users District, $958.00, Town Water Usage; Town of Oelrichs, $20.00, CC Water Bill; Golden West Telecommunications, $40.37, Water Building Telephone; Roy Merdanian III, $389.17, Wages Water Superintendent; Valarie Graf, $18.80, “Water Fund” stamp.
Motion was made by M. Carson to pay all claims, A. Cope seconded; motion carried.
Water Report: Water sample report came back satisfactory. April had a drop in town water usage. The Drinking Water Report was made public in May, public copy is on the bulletin board at the Post Office.
M. Carson moved to accept the Water Report, A. Cope seconded; motion carried.
Public Works Report: A resident inquired about the lack of speed limit signs within town limits. R. Merdanian III will research the SDDOT website regarding procurement and cost and report back at June meeting.
R. Merdanian will follow-up on gravel payment from the Oelrichs School District.
The hole at the corner of 5th and Main has been repaired.
Discussion of maintenance on town culverts has again been tabled until June meeting.
Motion was made by M. Carson, seconded by A. Cope, to approve the Public Works Report; motion carried.
Treasurer’s Report: March General checking beginning balance $7,770.58; credits $2,349.65; debits $2,637.96; ending balance $7,482.27. April General checking beginning balance $7,482.27; credits $2,324.94; debits $7,832.11; ending balance $1,975.10.
March Water fund checking beginning balance $18,374.86; credits $4,772.19; debits $2,318.04; ending balance $20,829.01. April Water fund checking beginning balance $20,829.01; credits $3,531.74; debits $2,405.92; ending balance $21,954.83.
March Maintenance checking beginning balance $12,317.61, credits $100.28; debits $0.00; ending balance $12,417.89. April Maintenance checking beginning balance $12,417.89, credits $100.11; debits $0.00; ending balance $12,518.00.
March Money Market savings beginning balance $27,781.76; credits $0.65; debits $0.00; ending balance $27,782.41. April Money Market savings beginning balance $27,782.41; credits $0.23; debits $0.00; ending balance $27,782.64.
March Water Deposit beginning balance $5,060.31; credits $.12; debits $0.00; ending balance $5,060.43. April Water Deposit beginning balance $5,060.43; credits $.04; debits $0.00; ending balance $5,060.47.
March Water Fund savings beginning balance $13,982.77; credits $350.33; debits $0.00; ending balance $14,333.10. April Water Fund savings beginning balance $14,333.10; credits $350.12; debits $0.00; ending balance $14,683.22.
March Water Reserve beginning balance $8,668.40; credits $.20; debits $0.00; ending balance $8,668.60. April Water Reserve beginning balance $8,668.60; credits $.08; debits $0.00; ending balance $8,668.68.
Treasurer will be transferring $6,185.51 from savings into General Fund checking to cover April and May bills.
After discussion regarding delinquent water bills during COVID-19, motion for definitive ruling is tabled until June meeting.
Also tabled until June meeting was discussion regarding clarification of definition of “services lines” in Town Ordinance 16-1.
A. Cope moved to approve the Treasurer’s Report, M. Carson seconded; motion carried.
Town Clerk’s Report:
Town mail and correspondence was shared.
Correspondence was received from SD DOT regarding Transportation Alternatives Funding Availability; V. Graf will update with more details at June meeting.
The 2020-2021 bid for snow removal will be re-advertised.
A motion was made by M. Carson, seconded by A. Cope, to approve the Town Clerk’s Report; motion carried.
DENR Grant/Loan Update – SPN will be inspecting the completion of the water system upgrade after Quinn Construction properly and professionally completes contract.
Town will forego contracting with Maguire Iron for yearly water tower inspection until conclusion of one-year warranty with Color Dynamics.
R. Merdanian will be contacting SPN regarding Contract Status Inquiry request. Cleanup of the tin and concrete around the tower is almost completed.
Due to weather and COVID-19, Quinn Construction has not repaired the school water irrigation pipe.
2020-2021 Malt Beverage Renewals –
A motion was made by M. Carson, seconded by A. Cope, to renew the Malt Beverage license for The Office Bar and Grill; motion carried.
A motion was made by M. Carson, seconded by A. Cope, to renew the Malt Beverage license for The Black Hills Saloon; motion carried.
A motion was made by M. Carson, seconded by A. Cope, to renew the Malt Beverage license for OFF, Inc.; motion carried.
June 2, 2020 Election – The Oelrichs Community Center will be open from 7:00 a.m. to 7:00 p.m. for constituents to vote on June 2, 2020, for community, county, and state candidates.
School and Gravel Compensation – See Public Works Report
Hazard Ordinances – Review - Tabled. Members are to review their copies of the ordinances and pencil in suggested changes for future examination.
Stripping and Waxing Community Center Floors – After discussion, it was decided the floors are still in pretty good shape for now and that there are adequate supplies to update the floors later.
Executive Session: Not at this time
Adjournment: A. Cope made a motion to adjourn at 8:32 p.m., M. Carson seconded; motion carried.
The next Regular Meeting of the Oelrichs Town Board will be June 9, 2020, at 7:00 p.m. at the Oelrichs Community Center.
/s/Valarie J. Graf
Valarie J. Graf, Town Clerk
Published once at the total approximate cost of $98.28
Published: May 28, 2020