Edgemont School District 23-1
May 11, 2020
The Edgemont School District 23-1 board of education met in regular session on Monday, May 11, 2020, at 7:11 p.m.in the Library with the public via zoom meeting. Chairman Darrow called the meeting to order with members Connie Gerard, Susan Humiston, Shane Miller and Justin Printz present.
Administration present: Amy Ferley, Superintendent, Brad Zachow, K-12 Principal and Diane Stevens, Business Manager were present.
Unless otherwise noted, all Board action was by unanimous decision.
Motion by Miller seconded by Printz to approve the agenda as presented.
Motion by Printz seconded byGerard to approve the minutes of April 13, 2020 with the following correction: Effective resignation date for Dawn Peters is May 1, 2020 not May 21, 2020.
Motion Gerard seconded by Humiston to go into executive session to discuss personnel at 7:13 p.m.
The board came out of executive session at 7:25 p.m.
The financial reports were reviewed.
Receipts And Cash Balances April 2020
General Fund Receipts: Taxes $17,077.25; Interest $14.60; Admissions $192.50; Other Pupil Activity Income $125.00; County Apportionment $1,122.34; State Aid $32,506.00.
Balance 04/01/20 - $693,740.38. Total Receipts $51,037.69; April Claims $133,121.17; Balance 04/30/20- $611,656.90.
Capital Outlay Receipts: Taxes $8,013.99.
Balance 04/01/20 - $1,001,587.62. Total Receipts $8,013.99; April Claims $6,812.04; Balance 04/30/20 $1,002,789.57.
Special Education Receipts: Taxes $5,064.23.
Balance 04/01/20- ($54,072.87). Total Receipts $5,064.23; April Claims $32,818.37; Balance 04/30/20 ($81,827.01).
Pension Fund Receipts: Taxes $3.55 .
Balance 04/01/20- $183,183.11. Total Receipts $3.55; April Claims $.00; Balance 04/30/20 $183,186.66.
Food Service Receipts: Sales to Pupils $80.20; Sales to Adults $313.45; A la Carte Sales $58.32; Federal Reimbursement $1,398.50.
Balance 04/01/20 - ($13,084.22). Total Receipts $1,850.47; April Claims $7,153.62; Balance 04/30/20 ($18,387.37).
Printz seconded by Miller to approve payment of claims as presented.
May Claims: General Fund: Elementary, Payroll, 35,588.79; High School, Payroll, 23,630.63; Title 1, Payroll, 4,854.90; Guidance Office, Payroll, 3,265.34; Library, Payroll, 1,582.53; Technology, Payroll, 4,191.33; Superintendent, Payroll, 6,865.20; Principal, Payroll, 8,427.06; Business Office, Payroll, 6,202.91; Maintenance, Payroll, 6,305.73; Fresh Fruits & Vegetables, Payroll, 34.70; Boy’s Athletics, Payroll, 217.60; Girls Athletics, Payroll, 217.6; Co-Curricular, Payroll, 2668.17; Amazon, Maintenance, Kitchen & Technology Supply, 622.78; Barker Concrete and Construction, Inc., February Snow Removal, 620.00; Black Hills Energy, April Electricity, 2,452.78; Century Business Products, Inc., April Copier Charges, 61.90; Cheyenne Sanitation, Garbage Removal, 90.00; City of Edgemont, April Water/Sewer, 285.10; Custer-Fall River Regional Waste, Garbage Removal, 44.06; Fall River Auto, 301 S Chicago, 20.72; Fall River County Herald, Help Wanted Ads & School Board Minutes, 181.33; G & R Controls, Inc., Parts for Boiler, 487.01; Golden West, May Telephone, 331.10; Hermitage Art Company, Inc., Graduation Programs, 58.90; Hi-D-Way Oil & Gas, Set Propane Tank for Lunchroom Stove, 104.74; Hillyard/Sioux Falls, Cleaning Supplies, Exhaust Filters, 970.94; Independent Audit Services, PC, Auditing Fees, 5,200.00; JW Pepper & Son, Inc., Music for High School, 269.09; Quill Corporation, Library & Office Supplies, printer toner, 942.93; Ranchers Feed & Supply, Inc., Maintenance Supplies, 46.26; Regional Health, Bus Purchased Services, 104.00; Reinhart Food Service, LLC, Fruit & Veggies & Supplies for FFVP, 812.51; Rhodes, April, Mileage paid to parents, 117.60; SDHSAA, 2019-20 Participation Fees, 360.00; Stevens Plumbing, Women’s HS 2nd Floor Restroom Repairs, 365.69; Trust & Agency Imprest Fund, Technology Supplies, 8.17; Trust & Agency Imprest Fund, Fuel for Vehicles, 99.02; Trust & Agency Imprest Fund, Repair padding on Score Table, 55.00; Trust & Agency Imprest Fund, WRBB Tournament Loss, 86.26; Trust & Agency Imprest Fund, Reimburse for Background Check, 53.25; Trust & Agency Imprest Fund, Reimburse for Background Check, 53.25; Trust & Agency Imprest Fund, Reimburse for Background Check, 53.25; Trust & Agency Imprest Fund, Maintenance Supplies, 15.50; Trust & Agency Imprest Fund, March Paper Statement Fee, 2.00; Trust & Agency Imprest Fund, March Payroll Processing Fees, 10.35; Trust & Agency Imprest Fund, April Payroll Processing Fees, 10.25; Wellmark, May Health Insurance, 15,218.40; General Fund Total: 134,266.63
Capital Outlay: Track & Field Pro Striping, Stripe Athletic Track, 7,000.00; Capital Outlay Total: 7,000.00
Special Education: Special Education Teachers, Payroll, 21,336.60; Special Education Administration, Payroll, 2,679.16; Change Healthcare, March Web MD, 42.54; Custer Regional Hospital, February OT, 1,444.75; Small Talk Speech Therapy, Inc., April Speech Therapy, 3,600.00; Wellmark, May Health Insurance, 997.60; Special Education Fund Total: 30,100.65
Food Service Fund: Food Service, Payroll, 3,733.02; Amazon, Kitchen Supplies, 14.99; BW Gas & Convenience Retail, LLC, Sandwich Bags, 12.68; Child and Adult Nutrition Services – DOE, food for lunchroom, 316.42; Dean Foods, OJ and Choco Milk, 50.35; Quill Corporation, Printer Cartridge, 59.39; Reinhart Food Service, LLC, Food & Supply for lunchroom, 834.56; Food Service Fund Total: 5,021.41
Total to Checking: 176,388.69
Mrs. Stevens, Mrs. Ferley and Mr. Zachow gave their administrative reports.
The maintenance report was reviewed and Mr. Zachow reported for the transportation report.
Mrs. Humiston gave the Black Hills Special Services report.
Motion by Gerard seconded by Printz to move Kim Herndon to year 3 on the Support Staff pay scale. Kim’s new pay rate will be $10.43/hr.
Motion by Printz seconded by Miller to approve the hire of Eric Reynolds as a middle school teacher at $45,500.00/year
Motion by Humiston seconded by Printz to approve the hire of Jaqueline Neiffer as a K-8 computer teacher and technology integrationist at $37,000.00/year.
Motion by Printz seconded by Gerard to table he Extracurricular assignments for the 2020-2021 school year
Motion by Printz seconded by Gerard to surplus the Vulcan Kitchen Stove for garbage/recycling.
Motion by Humiston seconded by Miller to sign the contract with Monument Health/Custer Rehabilitation Services for Occupational Therapy services for the 2020-2021 school year.
Motion by Humiston seconded by Printz to sign the 2020-2021 ASBSD Protective Trust Property & Liability Fund Participation Agreement.
Motion by Humiston seconded by Miller to sign the 2020-2021 ASBSD Protective Trust Property & Liability Fund Adoption and Renewal Notice
Motion by Humiston seconded by Printz to accept the administrative recommendations for the SDHSAA Official Election Ballots and vote as follows:
East River At-Large Representative 2020 – Dr. Kelly Glodt, Pierre School District
Division 1 Representative 2020 – Michael Talley, Rapid City Central High School
Small School Group Board of Education Representative 2020 – Marty Weismantel, Groton Area School District
Amendment Ballot – Amendment #1 – Yes
Mrs. Stevens reported that the school was set to hold the School Board Election combined with the City of Edgemont Election on April 14, 2020. The School Board had one vacancy and incumbent Justin Printz was the only petition filed for that position, therefore no school election was held and Justin Printz will start his next 3 year term July 1, 2020.
The Public School exemption was tabled.
The 2020-2021 Preliminary Budget was presented.
The Board set a special meeting for Monday, May 18 2020 at 7:00 p.m. via zoom.
Motion by Printz seconded by Gerard to enter into executive session to discuss negotiations at 8:27 p.m.
The Board came out of executive session at 9:18 p.m.
Motion by Printz seconded by Miller to adjourn the meeting at 9:18 p.m.
Diane Stevens, Business Manager
Gary Darrow, Chairman
Published once at the total approximate cost of $98.91
Published: May 21, 2020