Proceedings_City of Hot Springs May 4, 2020

Proceedings

Unofficial Minutes of the Regular Meeting of the City Council
of the City Of Hot Springs
May 4, 2020
A regular meeting of the City Council of the City of Hot Springs, South Dakota, was convened on May 4, 2020 at 7:00 p.m. at the Mueller Civic Center with Mayor George Kotti presiding
Members Present: Ray Ecoffey, David Burris, Bill Lukens, Bob Nelson, Ron Richards, Alison Ritterbush, Craig Romey and Caitlin Turner
Staff Present: City Administrator John Gregory, Finance Officer Misty Summers-Walton, MCC Staff Chris Kattke, Media Coordinator Justin Gausman
All actions recorded in these minutes were by unanimous vote unless otherwise stated.
Agenda: Moved by Ritterbush, seconded by Turner, to approve the agenda
Minutes: Moved by Lukens, seconded by Burris, to approve the minutes from the regular council meeting on 4/20/20 & the special council meeting-COVID-19 on 4/27/20
Claims: Moved by Turner, seconded by Romey, to approve the bills in between of $99,075.03
Bills In Between: May 4, 2020: City of Hot Springs, $23,541.20, General Payroll; City of Hot Springs, $6,921.80, Golf Payroll; City of Hot Springs, $9,799.42, Water Payroll; City of Hot Springs, $6,728.60, Sewer Payroll; City of Hot Springs, $6,216.81, Evans Plunge Payroll; City of Hot Springs, $16,200.39, Payroll Federal Deposit Deductions; City of Hot Springs, $2,999.22, Council Payroll; City of Hot Springs, $553.23, Council Payroll Federal Deposit Deductions; AFLAC, $972.14, Premium; Avesis , $142.62, Premium; Delta Dental, $1,083.18, Premium; Hot Springs Fire Department, $7,500.00, Allotment; Credit Collection Bureau, $378.52, Garnishment; Office of Child Support Enforcement, $1,498.00, Garnishment; Black Hills Energy, $10,284.90, Utilities; Battle Mountain Humane Society, $650.00, Monthly Contract/Animal Boarding ACO; Jessica Luther, $1,085.00, Water Meter Reading; Chamer of Commerce, $2,520.00, Additional Time for Social Media Position 4/20 - 5/30/20; Total: $99,075.03;
Moved by Nelson, seconded by Burris, to approve the current claims of $49,915.22
Currant Claims: May 4, 2020: Ace Hardware, $326.65, Caulk, Padlock, Batteries; B. H. Technologies, Llc, $4,069.99, Ch Go-Daddy Domain; Black Hills Energy, $9,189.83, Monthly Charges; Black Hills Special Services, $505.35, March 2020 Janitorial; Bomgaars Supply, $131.40, 16 Gal Bucket/Lid, 5 Gal Bucke; Builders First Source, $457.26, 30 Bg Cement, 10 Rebar, Lumber; Chamber Of Commerce, $5,377.18, 80% Lld Municipal Tax Dist 4/1; Core & Main Lp, $5,799.76, Shell Cutter, 24 Iperl Meter T; Vamc, $304.00, Cwt Worker 32 hrs at $9.50/hr; Dales Tire & Retreading, $579.48, 2 New Tires S29; Ecolab Pest Elim, $247.07, Seasonal Pest Elimination; Fall River Auto, $296.41, Cs Carb Cleaner; Fall River County Herald Star, $10.71, Feb 25 Library Proceedings; Fisher Beverage, $320.50, 10 Cs, 5 6Pk Btl, 2 6Pk Cn; Fmg Engineering, $207.50, Topdressing Sand & Masonry San; Garland Lee  Goff, $3,804.40, April 2020 Legal Services Rend; Grimms Pump Service, Inc., $101.75, 5 3/8” Graphite; H.S.H.S Alumni Assoc, $649.65, Refund Room Rent; Reunion Canceled; Hawkins, Inc, $1,447.20, 1 Lb Bulk Azone, 3 Strainer As; Hillyard/Sioux Falls, $324.49, Labor, Bearing Block Repair Va; Ingram Library Services, $339.17, 14 Books; J. & D. Precast Inc, $320.00, Manhole Section; John Deere Financial, $404.06, 2 Oil Filters, 10 Filter Eleme; Knight Security Inc., $480.00, 1 Yr Fire Alarm Security Monit; L. L. Johnson Dist., $110.85, 4 3” Pvc Repair Cplr; Lighting Maintenance,Contracts, $866.08, Labor & Boom Truck Install Lig; Lynns Dakotamart, $77.68, Crackers, Rolls; M. G. Oil Company, $1,445.75, 87 Gal Cart Fuel; Marco Technologies Llc, $94.53, Printer Contract 4/25 - 5/24/2; Micromarketing Llc, $358.20, 4 Dvd, 9 Cd; Mutt Mitt, $287.94, 3 Cs Mutt Mitt Bags; Nicholas Towing, $85.00, Tow 2008 Durango Breakdown; Northwest Pipe, $841.23, 2 Manhole Covers, 2 Frames; Penworthy Co., $110.61, 10 Books; Pepsi, $290.50, Kickstart, Gatorade, Water, Ba; Quality Brands Of The Black, $229.60, 3 6Pk Btl, 8 24Pk Can; Rebecca Preim, $15.00, Refund Park Electric Wedding C; Sam’s Club, $90.53, Share 2020 Membership Fee; Department Of Revenue, $150.00, Renewal 2020-2021 On/Off Sale; Servall, $64.80, Rugs; Simon North Region Sd, $1,075.54, Base Course; Specialty Cigars International, $70.50, 1 Bx Cigars; Stan Houston Equipment, $275.00, Sq Yd Roll Geogrid; State Flag Account, $305.56, 4 Sd Flags, 4 Us Flags; Sturdevants Auto Parts, $172.46, Battery Asm; Theresa Maas, $605.20, April 2020 Janitorial Police D; Van Diest Supply Company, $5,954.62, Diammonium Phosphate, Pro 43-0; Verizonwireless, $583.07, Monthly Charges; Warne Chemical, $61.16, Sulfate Of Potash 0-0-52-10; Total: $49,915.22
Moved by Lukens, seconded by Richards, to approve the Wells Fargo credit card claims of $974.41
Credit Card Claims: May 4, 2020: Badlands Distillery - 2 cs hand sanitizer, $300.00; Amazon - 4 uniform polo shirts, $139.96; Amazon - 24pk batteries, $13.24; Amazon - Toner, 12pk legal pads, pens, pencils, copier clean wipes, $69.58; Zoom Video - Upgrade to Pro monthly plan for interative council meetings, $15.96; USPS - Postage to return phone to guest/reimbursed, $4.75; Stamps.com - Svc charge 3/18 - 4/18/20, $24.99; Amazon - 5 pk ink, $61.99; Amazon - 5 assorted Lego toy kits, $114.04; Amazon - 10 books, $134.82; Bam! Books A Million - 10 books, $95.08; Total: $974.41
Fund
621 Evans Plunge: $4.75
620 Golf Course: $69.58
101 General Fund: $900.08
Council Updates: Olivia Mears, Executive Director, Hot Springs Chamber of Commerce provided a quarterly update to the council. She highlighted her attendance at the Governor’s Conference on Tourism in January and the Chamber Annual Meeting and Awards Dinner. She provided an update on marketing plans and adjustments made as a result of the Covid-19 pandemic. Discussed chamber events that are either cancelled or delayed and those that are still scheduled. Discussed efforts to disseminate relevant information and thanked media coordinator Justin Gausman for his excellent assistance with this on-going task. Shared statistics from the SD Dept. of Tourism comparing travel spending, occupancy rates and traveler opinions and concerns in the current environment. She wrapped up by urging the citizens to support local businesses and stay positive and supportive of one another during this time.
Communications from the Public: Randy Meyers, President of the Hot Springs Chamber of Commerce spoke to the council in support of the suspension sidewalk. The sidewalk is absolutely needed for pedestrian safety but also creates a unique downtown enhancement. He also addressed the council personally, mentioning his involvement in meetings with the DOT previously. He recognized the challenges of designing our limited space channel along N. River St., and called the suspended sidewalk the “best compromise” given the limited space.
Joan Howard, President of SHEDCO added their support of the suspension sidewalk construction. In general SHEDCO supports projects that support and enhance development in the town. She went on to acknowledge that there will be significant harm to businesses downtown during this project, and said this project could be a light at the end of the tunnel for businesses impacted. SHEDCO believes this project is supportive of the business environment so they offered their support of the agreement.
Mike Carruthers, owner of an art gallery along N. River St. spoke in favor of accepting the state funded $2.8 million for the construction of the sidewalk. He said that without doing it the community would lose out on increased private investments and potential of increased sales tax revenue. He mentioned that coupled with the lack of rebuilding the fire damaged buildings this would be detrimental for our downtown area and questioned why there would be any controversy regarding taking the “free money”. Many objections he has heard are related to the added maintenance of the sidewalk and University Ave. but he sees the acquisition of University as a good thing that would allow the City to control the destiny of the street and talked about his ideas to beautify the street which serves as an entrance into Hot Springs into a beautiful thing.
Personnel: Moved by Turner, seconded by Ritterbush, to approve personnel items (a-d); Ivan Venner, Airport Class 1 Maintenance Operator $9.30/hr. effective 5/5/20, Jennifer Winscot, Police Officer step increase $21.50/hr. effective 5/2/20, Tracy Bastian, Public Works Engineer longevity increase $42.47/hr. effective 5/21/20, Steve Alexander, Fleet Mechanic longevity increase $19.72/hr. effective 5/30/20
Committee Reports: Committee reports were heard by; Administrative and Finance: Chairman Bob Nelson, Vice Chair Caitlin Turner- next mtg. 5/11, 1 p.m. at MCC and via Zoom Airport Advisory Committee: Bill Lukens, G. Holmes resigned from committee, Ivan Venner filled vacancy, June 6th Family Fly-In Fun Day has been cancelled, reviewed bids for livestock storing, grazing-recommended approval, Applied for FAA CARE ACT funds available for operating subsidy $30K, changing gate access code and establishing routine changes, potential construction of 10-unit T-Hangar, discussed sale of JET-A fuel, next mtg. 5/28, 8 a.m. at Airport. Custer/Fall River Regional Waste Management District: Ron Richards, no meeting Downtown Historic Preservation Commission: Craig Romey, next mtg. 5/6, 5 p.m. at MCC Evans Plunge Advisory Committee: Alison Ritterbush, re-open target date set for 5/25, reviewed work being done in facility while closed, lifeguards and slide dispatcher staffing needs reviewed and discussed. Next mtg. 5/14, Noon at EPMS Parks, Recreation, Beautification and Cultural Development: Dave Burris- next mtg. 5/6, 1 p.m. at MCC Planning and Zoning Commission: Alison Ritterbush-, next mtg. 5/20, 7 p.m. at MCC Public Safety: Bill Lukens- next mtg. 5/20, 1 p.m. at MCC. Public Works: Chairman Bob Nelson, Vice Chair Ray Ecoffey, Hidden Lake Resort request to extend reduced utility bill thru May due to the coronavirus, automated meter reading equipment, replacement/upgrades to existing water meters, 1740 Lincoln Ave. customer credit recommendation, RFP to sell armory property, mobile food truck parking across from EPMS discussions continue, reviewed repair work needed related to damage done during Golden West fiber optic upgrade, erosion of flood wall near Sulpher Springs noted. Next mtg. 5/12 at 1 p.m. at MCC and zoom Southern Hills Economic Development: Caitlin Turner-next mtg. 7/17 time and place TBD Southern Hills Golf Course Advisory Committee: George Kotti- discussed Father’s Day golf tournament and the possible need to cancel, change or delay depending on COVID-19 virus, discussed the damage done to the #11 green from a golf cart and urged users of the course to please report any damage or vandalism so it can be dealt with accordingly. Volunteer Fire Department: Ron Richards- 5/12 7 p.m. at HSVFD. The public is welcome to attend committee meetings.
Ordinances: Moved by Nelson, seconded by Burris, to approve first reading of Ordinance 1213: An Ordinance providing for the amendment and revision of the Fine and Bond Schedule for the City of Hot Springs, South Dakota ordinance violations. A roll call vote was taken; Ecoffey, Burris, Lukens, Nelson, Richards, Ritterbush, Romey and Turner voted in favor
New Business: Moved by Burris, seconded by Turner, to approve and authorize the Mayor to sign, on behalf of the City, the Joint Powers Agreement between the SD DOT and the City of Hot Springs for transfer of Highway 18 segment in exchange for $2.8 million to be used for construction of a suspended sidewalk along N. River St. Council has reviewed the locations of the right of way and approves the transfer and agreement with the specific legal descriptions to be inserted into the agreement without further need for review or approval by the council. Questions and comments were heard from Councilman Nelson, Romey and Burris, Councilwoman Ritterbush, Mayor Kotti and City Administrator Gregory. A roll call vote was taken with Burris, Lukens, Nelson, Richards, Ritterbush and Turner voting in favor and Ecoffey and Romey opposed
Moved by Lukens, seconded by Romey, to acknowledge the low bid received for the Jennings Ave. structure replacement project BRO 8024(00)18-1 PCN 06VF from Dietzler Construction for $1,389,998.09 concurrent with the South Dakota Department of Transportation approval
Moved by Nelson, seconded by Turner, to award the livestock grazing, storing, feeding lease bids at the Hot Springs Municipal Airport; Area A-north pasture awarded to sole bidders Gary and Sharon Romey for the purpose of grazing cattle for a 5 year term $1,000 per year and Area B-south pasture awarded to sole bidder Fall River Feedlot for the purpose of storing and grazing cattle for a 5 year term with no rent for first year in exchange for replacing the east boundary fence and planting grass and farming the ground, the next 4 years, the rent shall be $5,000 annually (formal agreements to be drafted)-Romey abstained
Moved by Turner, seconded by Ritterbush, to authorize the Mayor to sign the US Department of the Interior US Geological Survey Funding Agreement for Water Resource Investigations, fixed cost agreement #20NTJFASD0009, Mayor Kotti discussed the value of this data to the City
Moved by Ritterbush, seconded by Romey, to approve the requested tax abatements as presented and submitted by the County of Fall River Director of Equalization; Hunter $174.89-Turner abstained
Moved by Lukens, seconded by Turner, to authorize the Airport Manager to purchase the QT Pod Model M4000 Self-Serve Fueling Terminal. Funds to purchase and install the terminal will come from HSA FAA CARES Act funding and are estimated at $14,815, broken out as follows; $13,295-cost of terminal after trade-in including shipping, $575–estimated installation, $945-1st yr. service plan (future supplemental appropriation will follow)
Moved by Ritterbush, seconded by Burris, to approve a refund of $20 paid for a water meter test and approve a credit of $36.74 to the water bill for 1740 Lincoln Ave. account number 01-60285001-04-3
Moved by Romey, seconded by Turner, to approve the Hot Springs High School Graduation Parade to be held on May 16th beginning at 1pm, City awaiting confirmation of route. Mayor Kotti made comments regarding cancellation if local conditions worsen and acknowledge what a difficult year this has been for graduating high school seniors
Finance Officer Report: Reviewed and discussed in detail the 2019 Annual Report which will be available on the City website and published in the Fall River County Herald Star. Also reviewed highlights by fund including profit and loss figures, major expenses and repairs, capital asset additions and depreciation expenses, grants received, and major revenue sources. Included with annual report this year to the council was the balance sheet and the DLA checklist of statutory controls. The April monthly finance reports will be presented at the May 18th meeting.
City Administrator Report: Provided an update on steps to clarify ROW property descriptions and clearly define the University Ave. transfer segment; less the bridge structures, approaches and appurtenances. The SD-DOT Joint Powers Agreement (#1) “transfer segment” was further identified by station numbers utilizing “as-built” SD-DOT project plans (circa.1982 & 1995). Discussions were also started with the SD-DOT Engineering and Legal departments to clarify language and limitations of liability contained in the draft of the Joint Powers Agreement (#2) concerning highway construction. The addition of the COHS utilities infrastructure project (partially funded by a CDBG grant) to the overall combined STATE and CITY PROJECT, which contains the Suspended Sidewalk, will require further cost analysis, prior to presentation to the Council. Described the location and planning discussions that are on-going for the mobile food vendor parking area across from EPMS. Provided an overview of the Streets, Maintenance, Parks and Cemetery Dept. activities including: alley maintenance (x3); pavement settlement repairs (x4) locations; the widening of Garden Street corner; and the initial mowing work at our city parks. Updated the Council and Public of the expanded curbside services being offered at the Library and the availability for the use of a public-computer by appointment. Briefly described the Jennings Bridge replacement contract letting process and the proposed “start-date” of construction offered by the SD-DOT approved/selected lowest-bid contractor, Dietzler Construction. Reminded the Council and Public that Scott Sogge {P.O.C. for COHS) is planning to jump-start the Spring Clean Hot Springs initiative this month in conjunction with the Free-Dump week scheduled the first week of June. This should be an excellent opportunity for the community to come together, enjoy some spring-like weather, while observing social distancing, and helping their neighbors.
Mayor Report: Noted Fall River County had its second COVID-19 coronavirus positive test. The SD Department of Health (DOH) has not declared the result as “Community Spread.” Have not heard back from the DOH concerning factors involved in the case, but urged citizens to continue to practice CDC social distancing guidelines, use good personal hygiene practices, avoid unnecessary travel and if you feel sick stay home from work and contact your health-care provider. Noted the Memorial Day stair climb event has been modified to allow social distancing. The early economic impact from the pandemic was not as bad as anticipated, but the figures included only a partial month’s results of implementing the recommendations contained in the governor’s executive proclamation. Also noted a positive trend in building permits stating that overall building permits thus far this year are up over $776K over last year with the largest increase coming in residential construction.
Being no further business to come before the Council, moved by Ritterbush, seconded by Richards, to adjourn at 8:47 p.m.
Approved:
George Kotti, Mayor
Attest:
Misty Summers-Walton, Finance Officer
Published once at the total approximate cost of $194.04
Published: May 14, 2020

Fall River County Herald Star

EDGEMONT OFFICE: 410 2nd Avenue   Edgemont, SD 57735-0660 | 605.662.7201
HOT SPRINGS OFFICE: 334 S. Chicago St.  Hot Springs, SD 57747 | 605.745.3930
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