Proceedings of the Board Of Education of the
Hot Springs District No. 23-2
President Bob Preuss called the Regular Board Meeting of the Hot Springs School Board to order at 5:30 p.m. on Monday, February 10, 2020 at the Administrative Conference Room with the following members present: Zac Bell, Niki Shaw, Petra Wilson, Frances Stokes, and Mark Walton. Members Absent: Ryan Walz. Others present: Superintendent Coles, Business Manager Fischer, Principal/SPED Director Bilbrey, Principal Baker, Principal Weiss, Payroll/Personnel Bilbruck, and community members.
All actions recorded in these minutes were by unanimous vote unless otherwise stated.
20.122 Approval of Agenda - Motion by Wilson, seconded by Stokes to approve the agenda. Motion carried 7/0.
20.123 Public Participation – Misty Summers-Walton addressed the board asking them to record and broadcast future meetings as mentioned in policy BBA, to utilize Citizens Advisory Committees as mentioned in policy ABA, for the board to conduct an evaluation of board operational procedures as identified in policy AFA, and to contact and communicate with public officials at the city, county and state levels.
20.124 Conflicts Disclosure – Walton regarding principal contract renewal for High School Principal Mary Weiss.
20.125 Student Presentations – FFA members Shelby, Rhiannon, and Will updated the board on their activities throughout the year. The FFA currently has 49 members and have worked on creating a college/career fair this past fall, leadership development events, participated in state activities and competitions. Upcoming events this springs include judging competitions and an ag literacy project with the Hot Springs Elementary.
Student Council members Ava, Sydney, and Will also updated the board on current and upcoming events. They have been busy with Spirit Week activities including Dress Up Day, Tailgate Day, and Movie Night. This spring they will be active in a blood drive in March and the state meet.
Tiffany Robertson addressed the board with more information on the “Beef to Schools” program that has been expanding across the state. Ms. Robertson has been instrumental in helping Custer Schools start the program in their community. Beef is donated by area ranchers and incorporated into school meals for students and adults. Ms. Robertson gave the board several areas of advice including identifying a community person to take the lead, creating a flyer to promote the program, identifying donors and a processor. She mentioned that the education piece is also very important to the school community.
Superintendent Coles presented the school board with a Recognition Certificate identifying Feb 17-21 as national School Board Week.
20.126 BHSSC Report –None.
20.127 Committee Reports – Curriculum Committee: Member Stokes updated the board on the progress of the ELA textbook adoption, and also that the middle school was researching a block schedule. Building/Grounds Committee: Member Walton updated the board on the progress of the propane tank installation. He had been in contact with several vendors that were making the final preparations and said the tank will be filled soon, after which another firm will assist the district in placing it into operation.
20.128 Consent Agenda - Motion by Walton to approve consent agenda, second by Shaw. Motion passed 6/0.
Approved minutes of the regular January 16, 2019 special meeting. Approved unaudited financial reports from January 2020:
Beginning Balance Plus Receipts Less Disbursements Ending Balance
General Fund: Beginning Balance: 956,835.62; Plus Receipts: 386,951.42; Less Disbursements: 444,697.41; Ending Balance: 899,089.63
Capital Outlay: Beginning Balance: 1,585,679.92; Plus Receipts: 67,489.64; Less Disbursements: 83,893.03; Ending Balance: 1,569,276.53
Special Education Fund: Beginning Balance: 194,549.26; Plus Receipts: 46,909.74; Less Disbursements: 85,486.68; Ending Balance: 155,972.32
Impact Aid Fund: Beginning Balance: 639,569.39; Less Receipts: 0.00; Less Disbursements: 0.00; Ending Balance: 639,569.39
Bond Redemption Fund: Beginning Balance:1,422,801.37; Plus Receipts: 1,382.56; Les sDisbursements: 0.00; Ending Balance: 1,424,183.93
Approved the February 2020 claims for payment; approved the Personal Action Report for February 2020.
20.129 Bell made motion, Stokes seconded to accept a letter of resignation from high school principal Mary Weiss. Motion carried 6/0.
20.130 Wilson made motion, Stokes seconded rescind the non-renewal regarding high school principal Mary Weiss. Motion carried 6/0.
20.131 Walton made motion, Shaw seconded to approve policy Section K – School-Community Relations on First Reading. Motion carried 6/0.
20.132 Walton made motion, Shaw seconded to approve policy Section J - Students on Second Reading. Motion carried 6/0.
20.133 Administrator Remarks: Principal/SpEd Director Bilbrey updated the board that six students were currently in testing. Elem/MS Principal Baker updated the Board on the upcoming Smarter Balance testing, the success of the father/daughter dance, and that the elementary was holding events during “Read Across America”. HS Principal Weiss updated the board on student course registration and community members participating in Career Exploration activities. Superintendent Coles updated the board on legislative activities including hopes for a 1.5-2% funding increase.
20.134 Governing Board Remarks: Member Walton expressed desire for the board to come together to work on a board visioni, establish short-term and long-term goals, and to improve communications with the school and public in an effort to be as open as possible. President Preuss said the board will be holding a special meeting for people interested in being on the superintendent search advisory committee and that the meeting will be held on March 4. He also updated the audience and rest of the board on the schedule of activities in the superintendent search. In addition to the meeting on March 4, interviews were scheduled to be held on March 11 and that the board would be meeting on March 12 to make a final decision of whom to offer a contract.
20.135 Walton made motion, Wilson seconded to enter into Executive Session per SDCL 1-25-2(1) to discuss personnel at 6:39 p.m. Motion carried 6/0.
President Preuss declared out of Executive Session at 7:45 p.m.
Motion by Bell, seconded by Shaw to adjourn. Motion carried 7/0 7:45 p.m.
Dennis Fischer, Business Manager
Robert Preuss School Board President
Published once at the total approximate cost of $79.38
Published: March 19, 2020