City of Edgemont Common Council
January 21, 2020
Call To Order – Roll Call: Mayor Jerry Dibble called the regular meeting of the Edgemont Common Council to order at 7:00 p.m. on January 21, 2020, at Edgemont City Hall. Present were Council members, Roger Horton, Kimberly McDade, Carla Schepler, Jason Shook, John Sturgis and Robert Worden.
The Pledge of Allegiance was stated.
Conflict Of Interest For Council Members: No conflicts were heard.
Approval Of Agenda: Carla Schepler made a motion to approve the January 21, 2020 agenda. Motion seconded by Jason Shook. Motion passed with unanimous vote.
Approval Of Minutes: Jason Shook made a motion to approve the January 7, 2020 minutes. Motion was seconded by Roger Horton. Motion passed with unanimous vote.
Law Enforcement – Thomas McMillan
Public Works – Roger Horton
Mayor – Mayor Dibble is hopeful that all of the well improvements will be completed no later than November. Well #2 should be capped soon.
Public Comment: Dean Glenn stated that he would like to recommend Thomas McMillin as the Code Enforcement Officer for the City and he would mentor him on a volunteer basis for any of the technical aspect.
Approval Of Claims: Carla Schepler made a motion to approve the January 21, 2020 claims totaling $67,929.87. Motion seconded by John Sturgis. Motion carried with unanimous roll call vote.
Jan 7-20, 2020 Salaries: Administration 1714.44, Streets 2870.42, Airport 23.15, Cemetery 38.58, Park 92.58, Library 1006.49, Water 1864.82, Sewer 516.50, Garbage 490.96. Total Salaries: $8,617.94.
Jan 7-20, 2020 Expenditures: Aflac 650.02 medical allowance, eBay 42.55 supplies, Intuit 34.08 updates, City of Edgemont 654.72 utility allowance, IUOE Local 49 175.00 dues, SD Wage Report 83.08 unemployment insurance, Century Business 143.25 copier, Core & Main 462.02 supplies, Culligan 27.00 supplies, Dales Tire 607.20 professional fees, Edgemont Area Chamber of Commerce and Beautification 9100.00 dues/subsidies, Edgemont Area Historical Society 3000.00 subsidies, Edgemont Senior Center/Nutrition/Transportation 5500.00 subsidies, Edgemont Volunteer Fire Dept 6500.00 subsidies, Fall River County Herald Star 109.62 publishing, Grimm’s Pump 64.20 supplies, Hi-D-Way 3206.14 fuel/propane, Randy Millburn 106.50 boot allowance reimbursement, Southern Hills Carpet 12554.72 professional fees, SD One Call 34.72 professional fees, Southern Hills Economic Development Corp 10000.00 subsidies, Amazon 434.48 supplies/books/dvds, US Bank 5697.63 debt retirement, Wilson Electric 125.00 professional fees. Total expenditures: $59,311.93.
Old Business: No old business.
New Business: Bbb Grant Pre-Application: Council reviewed application.
Resolution 2020-01-21 – Surcharge For Water Improvements: Jason Shook made a motion to approve Resolution 2020-01-21 as read. Motion was seconded by Robert Worden. Motion passed with unanimous roll call vote.
Resolution No 2020-01-21
Resolution providing for a surcharge for improvements to the City of Edgemont water system, for payment of a borrower bond and yearly review of the surcharge be it resolved by the Common Council of the City of Edgemont:
1. Surcharge for Bond Issue. There shall be charged a monthly Surcharge for the services provided by the improvement financed by the DW-02 Conservancy District Loan (the “Loan Agreement”). The Surcharge for the loan shall be segregated from other revenues of the city and shall be used for the payment of the borrower bond DW-02 (the “Borrower Bond”). Provided that such Surcharge shall create net income, remaining from time to time after first paying all reasonable and current expenses of maintenance, repairs, replacements and operation, sufficient to fund interest, reserve and debt service fund annual requirements.
2. Rates and collection. The City does hereby establish the special charge or Surcharge payable by each customer of its system who receives or benefits from the services of the project financed with the Borrower Bond. Such charge or Surcharge shall be set at a level which, assuming a 10% delinquency rate, will produce income at the times and in amounts sufficient to pay when due the principal of and interest on the Borrower Bond and the administrative expense surcharges and all other payments as may be required under the loan agreements and Borrower Bond. The collection of the Surcharge will start on a date prior to the Initial Loan Amortization Date, as defined in the Loan Agreement, that will allow the City to collect funds sufficient to pay the accrued interest on the Initial Loan Amortization Date.
3. Borrower Bond Surcharge. The following initial Surcharge shall be applicable to all customers served until adjusted under paragraph 5:
Borrower Bond DW-02 Surcharge: $3.50 per user.
The surcharge shall become effective February 1, 2020. The Surcharge shall remain in effect until such time as the Borrower Bond is paid in full. The Surcharge shall be collected at the same time as other charges of the system. The Surcharge is found to be equitable for the services provided by the improvements.
4. Segregation. The debt service Surcharge shall be segregated from other income of the system in a separate book keeping account and is pledged to the South Dakota Conservancy District for the payment of the loan payments on the Borrower Bond.
5. Yearly review. The amount of the Surcharge shall be reviewed from year to year and may be modified in order to provide such funds as are set forth herein. The charges shall be reviewed yearly by the City Council and administratively adjusted, upwards or downwards, to such amounts as may be necessary to pay principal, interest, administrative Surcharge and other charges as may become due and owing under the loan agreement or Borrower Bond.
6. Billing and Accounting. The Surcharge shall be included in the monthly user bill. Nothing contained herein requires the Surcharge be indicated on the billing, however, the Surcharge segregation shall be indicated on the books of the City.
7. Automatic Repeal. The Surcharge for the Borrower Bond shall be automatically repealed when the Borrower Bond is paid in full.
8. Partial Invalidity. If any one or more of the provisions of this Resolution shall be held invalid, illegal, or unenforceable in any respect, by final decree of any court of lawful jurisdiction, such invalidity, illegality, or unenforceability shall not affect any other provision hereof.
Jerry Dibble, Mayor
/s/Karen S Cain
Karen S Cain, Finance Officer
Adopted: January 21, 2020
Approved: January 21, 2020
Published: January 30, 2020
Executive Session Per Sdcl 1-25-2 (1) Personnel: Carla Schepler made a motion to enter into Executive Session at 7:23 p.m. Motion was seconded by Roger Horton. Motion passed with unanimous vote.
Returned to Regular Meeting at 8:04 p.m.
Kimberly McDade made a motion to unplug the Library public computers until they hear from attorney Lance Russell. Motion was seconded by John Sturgis. Motion carried with unanimous vote.
Adjournment: Jason Shook made a motion to adjourn at 8:05 p.m. Motion was seconded by Roger Horton. Motion carried with unanimous vote.
The next regular City Council meeting will be held February 4, 2020 at 7:00 p.m.
Attest: /s/Jerry Dibble
Jerry Dibble, Mayor
/s/Karen S Cain
Karen S Cain, Finance Officer
Published once at the total approximate cost of $91.98
Published: Feb. 20, 2020