Oelrichs School District 23-3
Regular Board Meeting
December 16, 2019
Call to Order: The Board of Education of the Oelrichs School District 23-3 met in regular session on December 16, 2019 in the Superintendent’s office. The meeting was called to order by Dave Osmotherly, Board President, at 5:30 p.m.
Pledge of Allegiance
Roll Call: Members Present: Dave Osmotherly, John Cope, Vince Logue, and Lance Tlustos
Members Absent: Jennifer Her Many Horses
Others Present: Dr. Mitchell Stone, Darla Peterson and Valerie Sword.
Cope moved and Tlustos seconded to approve November 11, 2019 and November 18, 2019 meeting minutes. Motion carried.
Tlustos moved and Logue seconded to approve the agenda as presented. Motion carried.
*All actions recorded in these minutes were by unanimous vote unless otherwise noted.
Public Participation: No public participation
Reports: Board Reports: Black Hills Educational Benefits Cooperative (BHEBC) had a meeting on November 21. Action taken at the meeting increased the deductible to $2,800 on family plan A, effective January 1, 2020. No other action was taken at the BHEBC meeting.
Dr. Mitchell Stone informed the board that FY2019 audit was complete with only one finding. The finding was that the auditing firm prepared draft financial statements and notes, this is a very common finding in small schools. Dr. Stone also informed the board about the recent trip to Washington DC. Osmotherly and Stone worked to develop a marketing strategy to seek out potential funding sources for the building project. There is a possibility that they will be returning to DC at the end of January.
Principal Peterson was impressed with the Christmas Program performance and shared the Facebook page where members and the community have access to watch the performance and other school activities.
Financials: Sword presented amended budget, claims and monthly financial reports. Cope moved and Logue seconded to accept the financial reports and claims as presented. Motion carried.
Oelrichs School District JAN Financials
General Fund: A&B Welding, Supplies, 768.78; Ace Hardware, Supplies, 186.21; Adobe Systems, Service, 203.63; Amazon, Supplies, 405.73; AT&T Mobility, Phones, 176.18; Bauder, Katie, Travel, 89.00; Black Bear, Emmanuel, Consultant, 581.65; Black Hills Chemical Co., Supplies, 100.87; Black Hills Electric Coop., Electricity, 4,514.97; Bomgaars, Supplies, 187.50; Cash-Wa Distributing, Food Supplies, 105.88; Cheyenne Sanitation, Garbage, 373.46; Choice Literacy, Service, 149.00; Culligan Water Conditioning, Supplies/Service, 281.00; Eaglehawk, Jessica, Consultant, 589.00; Ecolab Pest Elimination Div., Exterminator, 283.86; Elo Professionals. Llc, Professional Services, 6,311.55; Enterprise Financial Services Llc, Service, 164.24; Fall River Auto Supply (Carquest), Supplies, 521.13; Fall River County Herald, Publishing, 90.72; Golden West Technologies, Service, 3,492.25; Golden West Telecommunications, Phones, 360.57; Hillyard/Sioux Falls, Supplies, 304.28; Holiday Inn Hotel, Travel, 287.40; Infinite Campus, Service, 195.00; Kelly, Theresa, Reimburse, 11.81; Kills Small, Krista, Official, 25.00;Kneebone, Brittany, Travel, 89.00; Leather Guy, The, Supplies, 57.59; Long, John, Official, 120.00; Mcdonalds, Travel, 10.70; Menards, Supplies, 73.95; Meyer, Karen, Prof Services, 750.00; Osmotherly, Dave, Snow Removal, 300.00; Patrons Coop, Diesel, 1,298.24; Philip High School, Vb Regional, 6.46; Power House, Supplies, 125.90; Red Stone Education Group, Prof Services, 9,958.75; Sd Dept. Of Health, Prof Services, 468.10; Servall Towel & Linen, Service, 203.30; Singing Horse Trading Post, Supplies, 138.00; Summit Companies, Service, 133.00; Town Of Oelrichs, Water, 351.00; Tsouhlarakis, George, Consultant, 332.28; Us Postal Service, Postage, 110.00; Venenga, Elizabeth, Prof Services, 3,500.00; Wal-Mart Community, Supplies, 58.00
General Fund Invoices: 38,844.94
Transfer In: 100,000.00
Fund Balance: 58,836.97
Capital Outlay: Century Business Products, Inc., Rental, 589.84; Flint Electric, Repair, 6,680.62; Heinemann, Supplies, 274.73
Capital Outlay: 7,545.19
Fund Balance: 480,772.59
Special Education Fund: Amazon, Supplies, 61.45; Bentson, Lynette, Professional Services, 1,027.14; Creative Kids Therapy, Consultant, 998.93; Just For Kids Speech Therapy, Llc, Service, 4,400.00; Mobymax, Llc, Supplies, 144.21
Special Education Fund: 6,631.73
Fund Balance: 38,379.62
Food Service: Cash-Wa Distributing, Food Supplies, 2,001.31; Dean Foods North Central, Milk, 147.85; Sd Dept. Of Ed. - Child & Adult Nutrition, Commodity, 542.80; Servall Towel & Linen, Supplies, 22.96
Food Service: 2,714.92
Fund Balance: 1,619.57
Fund Balance: 5,362,391.49
Trust & Agency Fund: Fund Balance: 16,146.02
Construction/Facilities Update: Dr. Stone has been communicating with Tim Cheever about the costs of construction and are exploring ways to reduce the overall cost of the project. The board will be looking at various options for water sources to meet the needs of the facility and sprinkler system.
Personnel: Motion by Cope, seconded by Tlustos to accept the resignation of Roy Merdanian from the position of full time custodian and approve to hire him as part-time, 15 hours per week, for $20 per hour to work maintenance. Logue abstained. Motion carried.
Contracts: Motion by Tlustos, seconded by Logue to approve the contract submitted by Liz Venenga. Motion carried.
Motion by Logue, seconded by Cope to approve to pay $1,500 to Jessica Eagle Hawk for the position of HS Girls Assistant Basketball Coach. Motion carried.
Motion by Tlustos, seconded by Logue to approve to pay $500 for National Honor Society Sponsor and $750 for Senior Class Sponsor to Ralph Knickrehm. Motion carried.
Student Enrollment: Motion by Cope, seconded by Logue to approve enrollment for students 1-3, as presented by Dr. Stone. Motion carried.
Adjournment: Tlustos moved and Cope seconded to adjourn the meeting at 6:34 pm.
Attested to by CEO/Superintendent Stone
Published once at the total approximate cost of $81.90
Published: Jan. 23, 2020