Hot Springs District No. 23-2 Board Of Education
President Bob Preuss called the Regular Board Meeting of the Hot Springs School Board to order at 5:31 p.m. on Monday, November 11, 2019 at the Administrative Conference Room with the following members present: Zac Bell, Ryan Walz, Niki Shaw, Petra Wilson, and Mark Walton. Members Absent: Frances Stokes. Others present: Superintendent Coles, Business Manager Fischer, Principal/SPED Director Bilbrey, Principal Baker, Principal Weiss, Payroll/Personnel Bilbruck, and community members.
All actions recorded in these minutes were by unanimous vote unless otherwise stated
20.68 Approval of Agenda - Motion by Walton, seconded by Shaw to approve the agenda as presented. Motion carried 6/0.
20.69 Public Participation – HSEA President Koreen Hammel requested that the Board review languages changes to the Certified Negotiated Agreement.
20.70 No Conflicts Disclosure
20.71 Student Presentations – The Les Chanteurs and Director/Instructor Mellisa Vande Stroet sang the National Anthem to begin the board meeting. They also wished to thank and recognize Rebecca and Don Massa for their support and financial donation toward the purchase of their new performance gowns.
20.72 No BHSSC Report
20.73 Committee Reports – Tech Committee: Walz reported on the meeting with Golden West to discuss technology usage and needs; Bldg/Grounds/Transportation: Walton updated Board on current status of new propane tank. Plans have been submitted to the State Fire Marshall to review the electricity needs and Grimm Pump has been contacted to connect tank to district systems once SFM approves the plans.
20.74 Consent Agenda - Motion by Walz to approve consent agenda, second by Shaw. Motion passed 6/0.
Approved minutes of the regular October 14, 2019 meeting. Approved unaudited financial reports from October 2019:
General Fund: Beginning balance -965,199.47; Plus receipts - 343,999.18; Less disbursements - 434,098.29; Ending balance - 853,086.01
Capital Outlay: Beginning balance - 1,340,417.37; Plus recepits - 50,245.64; Less disbursements - 146,421.71; Ending balance - 1,244,241.30
Special Education Fund: Beginning balance - 184,560.72; Plus receipts - 39,392.71; Less disbursements - 95,141.31; Ending balance - 135,939.51
Impact Aid Fund: Beginning balance - 533,168.60; Ending balance - 533,168.60
Bond Redemption Fund: Beginning balance -1,417,807.28; Plus receipts - 1,871.86; Less disbursements -0.00; Ending balance - 1,419,679.14
Approved the November 2019 claims for payment; Approved the Personal Action Report for November 2019.
20.75 Bell made motion, Wilson seconded to approve the propane bid from Nelson’s Oil & Gas for the 2019-20 school year. Motion carried 6/0.
20.76 Bell made motion, Walz seconded to approve the School Lunch Program Procurement Plan for the district. Motion carried 6/0.
20.77 Wilson made motion, Walz seconded to approve the Federal Grants Manual for the district. Motion carried 6/0.
20.78 Wilson made motion, Bell seconded to approve policy Section I – Instruction on First Reading. Motion carried 6/0.
20.79 Walton made motion, Shaw seconded to approve policy Section H - Negotiations on Second Reading. Motion carried 6/0.
20.80 Administrator Remarks
Principal/SpEd Director Bilbrey explained to the board the process the Teacher Assistance Team/Special Ed referral process to identify students that may be in need of special education services. Elem/MS Principal Baker updated the Board on student performance through the SPI (School Performance Index). HS Principal Weiss explained the process of transcripts and credit checks performed to ensure students are on pace to graduate.
20.81 Enter Executive Session
Motion by Walz, seconded by Wilson to go into executive session at 6:21 pm in order to discuss negotiations and personnel as allowed through School District Policy BDC and SDCL 1-25-2. Motion carried 6/0.
20.82 Exit Executive Session
Motion by Shaw, seconded by Wilson to exit executive session at 8:21 pm.
Motion by Walton, seconded by Wilson to adjourn. Motion carried 6/0 8:21 p.m.
Dennis Fischer, Business Manager
Robert Preuss School Board President
Published once at the total approximate cost of $56.07
Published: Jan. 9, 2020