Town Of Oelrichs Regular Meeting
November 12, 2019 - 7:00 p.m.
The regular meeting of the Town of Oelrichs was called to order at 7:01 p.m.
Allegance to the flag was pledged.
Board Present: Joseph Messinio, Anita Cope, and Mike Carson
Staff Present: Valarie Graf, Susan Hamilton, Roy Merdanian III, and Dale Ruhoff
Guests Present: Karen Holloway, Lynn McLaughlin, Katie Merdanian, and Donna Pence
Public Comment: L. McLaughlin gave an update on Make Oelrichs Beautiful (MOB) happenings: November 28 – MOB will be preparing Thanksgiving dinner with all the trimmings for a free-will donation at the Oelrichs Community Center at 12 to 4:00 p.m.; December 7 – Ceremonial lighting of the Christmas Tree at Town Park. Bring your own ornament for decoration on the tree. Afterwards, hot drinks and cookies will be served at the Community Center; date TBD – Prize awarded for the best Christmas decorated house; April 11 – Kids Easter egg hunt in the City Park; around Memorial Day – Hamburger/Hot Dog picnic in the park; July 25th – 2nd Annual Butte Festival; and other plans include scheduling a car show, the building of a stage in the park to bring events, and a nice permanent park bench for the park. Watch the Oelrichs, South Dakota Face Book page (the one with the Water Tower) for updates and schedules.
MOB asked for assistance to hang the decorative stars they made for display in the trees in the park during the holiday season. They also asked if the Town would be willing to assist in payment of some of the materials for the stars.
A note of appreciation and thanks will be sent to the community artisans responsible for the fabulous job done on upgrading the Oelrichs Community Center sign.
Approval of Agenda: A. Cope made a motion to approve the agenda as written, M. Carson seconded; motion carried.
Approval of Minutes: A motion was made by A. Cope to approve the October 2 special meeting minutes and the October 18 regular meeting minutes, seconded by M. Carson; motion carried.
Pay Claims: Color Dynamics, $34,895.00, Water Tower; Quinn Construction, $38,745.00, Water Building; SPN, $7,800.00, Water Improvement; Quinn Construction, $104,027.40, Water Building; Dale Ruhoff, $170.85, Wages-Water Department; DSG, $160.97, Curb Stop/Curb Box; Fall River Water User’s District, $335.10, Water Usage; Hot Springs Ace Hardware, $40.34, Water Supplies; Midcontinent, $72.95, Water Testing; Roy Merdanian III, $1,080.79, Wages-Water Department; Zoro, $582.86, Buried Cable Locator; Black Hills Electric Cooperative, Inc., $137.43, Electricity; Town of Oelrichs, $23.00, Water; Anita Cope, $56.95, Reimbursement; Dale Ruhoff, $13.85, Wages-Public Works; Dottie Messinio, $42.76, Batteries for office door; Dottie Messinio, $26.85, Copy paper for city; Fall River County Herald, $231.84, Publishing; Holcer, $100.00, 3rd Quarter Payroll Tax Report; Lynda Sue’s Snow Removal, $504.90, 10.4.19 Snow; Roy Merdanian III, $73.88, Wages-Public Works; South Dakota Municipal League, $160.83, 2020 Annual Dues; Sue Hunt, $67.50, Cleaning CC; Black Hills Electric Cooperative, Inc., $673.68, Electricity, Maguire Iron, Inc., $569.00, Harness; Northwest Pipe Fitting, Inc., $1,019.90,
Motion was made by A. Cope to pay claims, M. Carson seconded; motion carried.
Water Report – R. Merdanian III gave highlights of October 14 SDPAA required SBI Safety Meeting that revealed the need to look at purchasing first aid kits for any vehicle used for a Town of Oelrichs event, a town safety manual, and the need to get D. Ruhoff certified.
Water sampling of water in the new tower will be completed monthly along with the normal sampling.
Motion was made by A. Cope to approve the Water Report, seconded by M. Carson; motion passed.
Public Works Report – R. Merdanian III reported about fixing the heat in the Community Center, malfunctioning office door lock mechanism, gravel in front of the Community Center has been grated, and the tree blocking the STOP sign at the corner has been chopped down.
A motion was made by A. Cope to approve the Public Works report, seconded by M. Carson; motion passed.
Treasurer’s Report – General checking beginning balance $8,100.49; credits $930.02; debits $5,428.43, ending balance -$4,498.41.
Water fund checking beginning balance $45,479.28, credits $189,130.98, debits $83,863.42, ending balance $105,267.56.
Maintenance checking beginning balance $14,211.85, credits $100.36; debits $0, ending balance $14,312.21.
Money Market savings beginning balance $27,778.29; credits $.71; debits $0, Ending Balance $27,779.00.
Water Deposit beginning balance $5,059.68; credits $.13; debits $0, ending balance $5,059.81.
Water Fund savings beginning balance $12,231.12; credits $350.32; debits $.0, ending balance $12,581.44.
Water Reserve beginning balance $8,667.32; credits $.22; debits $0, ending balance $8,667.54.
A motion was made by A. Cope to approve the Treasurer’s Report, M. Carson seconded; motion carried.
Town Clerk’s Report – Town mail and correspondence was shared.
A motion was made by M. Carson, seconded by A. Cope, to approve the Town Clerk’s Report and include permission to apply for a credit account at Bomgaars; motion carried.
Old Business: DENR Grant/Loan Update – Water project is soon to be completed, meeting on Friday, November 15 at 12N to explain the new valves and mechanisms.
Chlorine tablets have been put into the new water tower; town water is currently running on town water from the tower.
Safety harness was received and approved.
Issue with location of third water valve, reassurance was given by Quinn that any problems can/will be handled by their company.
Leak was reported on meter #144 due to improper fittings. Project engineer has been notified and he will determine who is responsible – Quinn or the plumbing company.
Dumpster – Ordering dumpster Wednesday morning so the debris pile by water tower can be loaded.
2020 Liquor Licenses – Regular Meeting was suspended at 7:30 p.m. to address 2020 Liquor & Wine Renewals. Applications from The Office were tabled. A. Cope made a motion to accept the 2020 applications from Eric Forney DBA The Black Hills Saloon Company, M. Carson seconded; motion carried.
New Business: City Tools and Vehicle – Discussion was held regarding the need for the Town to purchase its own equipment for use when conducting Town business, maintenance, and/or repairs; currently, privately-owned tools and vehicles are being used. V. Graf will be checking on how these items will affect insurance. This item was tabled.
Executive Session: Motion was made by J. Messinio to enter Executive Session at 8:16 p.m., seconded by A. Cope; motion carried. Return to Regular Session at 8:32 p.m. No action was taken.
Adjournment: J. Messnio made a motion to adjourn at 8:33 p.m., A. Cope seconded; motion carried.
The next Regular Meeting of the Oelrichs Town Board will be December 10, 2019, at 7:00 p.m. at the Oelrichs Community Center.
/s/Valarie J. Graf
Valarie J. Graf, Town Clerk
Published once at the total approximate cost of $83.79
Published: Nov. 28, 2019