Board of Education of the Oelrichs School District 23-3
Regular Board Meeting
October 15, 2019
1.0 Call to Order: The Board of Education of the Oelrichs School District 23-3 met in regular session on October 15, 2019 in the Superintendent’s office. The meeting was called to order by Dave Osmotherly, Board President, at 5:30 p.m.
Pledge of Allegiance
Roll Call: Members Present: Dave Osmotherly, John Cope, Lance Tlustos and Vince Logue
Members Absent: Jennifer Her Many Horses
Motion by Logue, seconded by Cope, to approve September 9, 2019 meeting minutes.
Motion by Tlustos, seconded by Logue, to approve the agenda.
*All actions recorded in these minutes were by unanimous vote unless otherwise noted.
2.0 Public Participation (15 minute time limit-3 minutes per person): No public participation
3.0 Reports: Board Report: Logue is the representative to BHSSC board and shared that the October meeting is scheduled to be in Hot Springs.
Administration Report: Katie Bauder, Activities Director, informed the board about the status of the football, the volleyball, and the cross country teams. She also shared that the hand games team won 1st place at the Black Hills Pow Wow.
Dr. Stone informed the board that the Indian Education APR has been submitted. The state requires school districts to report their Personnel Record Form (PRF); Oelrich’s School District has completed the submission by the deadline. Impact Aid will be opening the grant application process and work will begin to ensure the grant is submitted in a timely manner.
Principal Peterson shared that the student body will be able to attend the home football game on Thursday as long as they have passing grades. Students are working hard to meet the expectations as set by teachers and administrators and she feels like they are starting to see positive results in behavior. The music teacher has returned and is finishing the semester teaching elementary music to include Veterans Day and Christmas Programs. He is also monitoring student activity in the halls and between class rotation times.
4.0 Financials: Valerie Sword presented claims and monthly financial reports. A motion by Tlustos, seconded by Cope to accept the financial reports and claims as presented.
Oelrichs School District 23-3 November Financial Report - General: A&B Welding, Supplies, 208.77; Ace Hardware- Chadron, Supplies, 8.90; Ace Hardware, Supplies, 77.34; Adobe Systems, Ser, (7.25); Airheart, Desirae, Mileage, 396.00; Amazon, Supplies, 1,298.05; Asbsd Workers’ Compensation Fund, Insurance, 758.50; At&T Mobility, Cell Phones, 181.20; Bangs McCullen Law Firm, Legal Services, 1,183.28; Best Buy, Supplies, 150.15; Black Bear, Emmanuel, Cultural Consultant, 750.00; Black Hills Chemical Co., Supplies, 159.84; Black Hills Electric Coop., Electricity, 3,498.14; Bh Pow Wow Assoc, Registration, 200.00; Blacksmith, Julie, Official, 100.00; Builders First Source, Supplies, 110.85; Cash-Wa Distributing, Food Supplies, 388.25; Cheyenne Sanitation, Garbage, 373.46; Culligan Water Conditioning, Water And Softener Rent, 372.00; Daylight Donut, Supplies, 34.36; Dc Vip Cab, Services, 64.48; Divison Of Criminal Investigation, Fingerprint, 43.25; Eaglehawk, Jessica, Consultant, 850.09; Elshire, Glen, Reimburse, 38.30; Enterprise Financial Services Llc, Time Management System, 164.24; Fall River Auto Supply (Carquest), Supplies, 87.92; Fall River County Herald, Publishing, 112.56; Fleming, Nancy, Reimburse, 115.45; Flint Electric, Repair, 524.86; Forney’s Standard Service, Supplies, 57.74; Gh Specialty Welding, Supplies, 19.45; Golden West Technologies, Technology Services, 3,456.25; Golden West Telecommunications, Phone Line, 357.37; Hills Toilet Service, Services, 225.00; Hillyard/Sioux Falls, Supplies, 316.94; Hinton, Mato, Travel, 37.00; Istate Truck Center, Supplies, 173.08; Jw Pepper & Son, Supplies, 131.89; Kills Small, Krista, Official, 100.00; Kirkeby, Sheryl, Reimburse, 180.88; Knutson, Christian, Official, 20.00; Knutson, James, Official, 37.00; M & W Towing, Services, 469.50; Menards, Supplies, 194.85; Mid American Research Chemical, Supplies, 139.06; Nafis, Registration, 1,500.00; Patrons Coop, Diesel, 2,902.17; Philip High School, Registration, 98.78; Prairie Edge, Supplies, 68.07 Rapid City Journal, Publishing, 98.00; Red Stone Education Group, Professional Services, 11,174.62; Sd Dept. Of Health, Services, 60.00; Servall Towel & Linen, Mops, Towels, Mats, Etc, 609.90; Shortbull, Keanna, Official, 20.00; Shot With Arrow, Milo, Official, 137.28; Starr, Ivan, Travel, 37.00; Stenhouse Publishers, Supplies, 643.72; Swallow, Toby, Official, 20.00; Tobacco, Mary, Official, 94.44; Town Of Oelrichs, Water, 385.00; Tsouhlarakis, George, Consultant, 249.93; United Air, Travel, 2,726.97; Us Treasury, Fees, 17,216.20; Venenga, Elizabeth, Professional Services, 2,500.00; Wal-Mart Community, Supplies, 151.83; Western Communications, Services, 891.20
Fund Balance: 6,165.12
Capital Outlay: Century Business Products, Inc., Copy Machine Rental, 631.79; Upper Deck Architects, Inc, Profesional Services, 5,143.98
Fund 21 Capital Outlay: 5,775.77
Fund Balance: 428490.33
Special Education: Amazon, Supplies, 36.10; Creative Kids Therapy, Consultant, 2,216.65; Just For Kids Speech Therapy, Llc, Speech Therapy Services, 6,600.00
Fund 22 Special Education Fund: 8,852.75
Fund Balance: 2584.12
Food Service: Asbsd, Workers’ Compensation Fund, 691.50; Cash-Wa Distributing, Food Supplies, 4,591.08; Dean Foods North Central, Milk, 376.53; Sd Dept. Of Ed. - Child & Adult Nutrition, Commodity, 188.33; Servall Towel & Linen, Mops, Towels, Mats, Etc, 68.88
Fund 51 Food Service: 5,916.32
Fund Balance: 3194.14
71 Trust & Agency: 15793.95
27 Impact Aid: 16342.12
General Fund: Ad Valorem Taxes (Includes Mobilehome Tax: 3,089.25; Penalties And Interest On Tax: 13.85; Admissions: 113.00; Rentals: 800.00; County Apportionment: 493.34; State Aid: 71,157.00; Grants From Federal Govt Ffv: 113.34; Transfer In: 120,000.00
Fund Total: 195,779.78
Capital Outlay: Ad Valorem Taxes, 2,442.84; Penalties And Interest On Tax, 19.74
Fund Total: 2,462.58
Special Education Fund: Ad Valorem Taxes, 1,443.67; Penalties And Interest On Tax, 11.67; Exceptional Children, 5,154.00; Transfers In, 15,000.00
Fund Total: 21,609.34
Impact Aid: Interest On Investments: 3,800.03
Fund Total: 3,800.03
Food Service: Sales To Adults: 37.50; Federal Reimbursement: 10,535.20; Transfer In: 5,000.00
Fund Total: 15,572.70
5.0 Special Education Policies and Procedures Manual: A copy of the Special Education Comprehensive Plan was presented to the board.
Motion by Cope, seconded by Logue to approve the Oelrichs School District Comprehensive Plan for Special Education.
6.0 Athletic Director: Basketball Uniforms: Katie Bauder, Athletic Director, shared the uniform rotation schedule as a way to keep track of purchasing uniforms within a reasonable timeline. At this time, she is requesting that the board approve the purchase of Middle School Basketball uniforms, as they are due to receive new uniforms this school term and are in need of additional uniforms for the team.
Motion by Cope, seconded by Tlustos to purchase 20 uniforms for the middle school basketball team at the quoted price of $1,800.
7.0 Maintenance Department Vehicle: In the September 19, 2019 edition of the Fall River Herald, Oelrich’s School District published an invitation to bid for a used vehicle not to exceed $7,000. The board received one bid for a 2012 GMC 2500.V8 asking $5,500. Motion by Cope, seconded by Tlustos to purchase 2012 GMC for $5,500 for the maintenance department.
8.0 Open Student Enrollment: Stone and Peterson presented two student applications. Motion by Logue, seconded by Tlustos to deny enrollment to both applicants.
9.0 Contracts: Motion by Logue, seconded by Cope to approve contracts for:
High School Assistant Volleyball Coach, Jessica Eagle Hawk for $867
High School Head Girls Basketball Coach, Katie Bauder for $2,800
Middle School Girls Basketball Coach, Jennifer Schumacher for $1,800
Middle School Boys Head Basketball Coach, Mato Hinton for $1,800
Middle School Assistant Boys Basketball Coach, Adrieno Brings Him Back for $1,150
High School Boys Head Basketball Coach, James Knutson for $3,100
Head Track Coach, Buff Tewahade for $3,250
Assistant Track Coach, Masha Fehr for $1,800
Cultural Activities Instructor, Emmanuel Black Bear for $500 monthly, not to exceed $3,500
Cultural Activities Instructor, Jessica Eagle Hawk for $500 monthly, not to exceed $3,500
Logue requested motion for snow removal services, motion by Tlustos, seconded by Cope to approve Dave Osmotherly to provide snow removal services at $100 per hour for time and equipment. Osmotherly abstained.
Motion by Logue, seconded by Tlustos to approve continued plans provided by Delta Dental and Black Hills Educational Benefits Cooperative Group Health Plan.
10.0 Personnel: Discussion about the possibility of hiring a liaison officer to assist with issues of truancy and tardiness to class.
11.0 Construction/Building Expansion: Tim Cheevers from Upper Deck Architects presented blueprints for the new construction project. Cheevers will make some adjustments and present at a special meeting, possibly October 28th. No action was taken on this matter.
12.0 Adjournment: Motion by Logue, seconded by Tlustos to adjourn the meeting at 7:04 p.m.
Attested to by CEO/Superintendent Stone
Published once at the total approximate cost of $119.07
Published: Nov. 21, 2019